Active Bethel Citizens Executive Board Meeting Minutes


January 20th, 2021, 7-8:30pm (PST)

Members in attendance:  Lin Woodrich, Tai Pruce-Zimmerman, Ed Farren,
 Sarah Warren, Emily Pyle, Amie Anderson-Forbis, Madison Hibler, Suzanne O’Shea, Jenny Boyd, Ethan Clevenger and Travis Johannes

Absent: Kimberli Holmquist

Meeting was called to order at 7:01 by: Tai

  • Motion to approve agenda made by: Tai
  • 1st by:  Travis
  • Seconded by:  Suzanne

7:03 – Motion to approve of 12/16/2020 Meeting Minutes:  Lin

– 1st by: Madison

– 2nd by: Ed

Meeting minutes approved by board.

Old Business: 7:03

  • Ed – Updating Bylaws previously provided to board.
    • 24 hour discussion period can have a vote to approve any modification.
  • Suzanne – How does this work for emails?
  • Tai – Would not work with emails – if modifications needed.  Two options possible:
    • Table until next in person meeting.
    • Use discussion to workshop any changes and then send out new motion- with new waiting period be approved.
  • Suzanne – Could there be wording in Bylaws update regarding if motion cannot be tabled until next formal meeting?
  • Tai – Procedure in place to allow email to move forward for vote.  New motion can address 2nd email motion without adding wording.

Motion by Lin to approve updates to Bylaws:  7:11

1st by: Suzanne

2nd by: Madison

Approved by board.

7:12 – Goals and Challenges Report

Report details provided by Lin regarding 2020 accomplishments for ABC Board:

  • Creation of Bethel Business Alliance
    • Zoom meeting on social justice
    • Building a Better Bethel general meeting

Three most pressing challenges:

  • Engagement of community
    • Diverse participation among board membership/committee’s – represents the neighborhood as a whole.
    • Public safety and/or the perception of lack of safety.

7:44 – Lin – Discussion about hours worked by committees and board members for 2020.

7:45 – Neighbors helping neighbors- Canned Food Drive on 2/13/2021.  Lin – postcard emailed out to board to review sharing image during meeting.  Mention about Putters donating coupons for $5 off.  Proposal to mention recycling on Postcards – additionally could mention bottle/can drop off bags for people to use.  Possible to be mentioned on next newsletter.

  • Suzanne – Can we make a flyer to advertise for other donations needed?
  • Lin – Have a previous newsletter – also in Spanish and English.
  • Amiee – Flyers could also plug joining ABC board/committees.

8:00 – Approval by ABC board for current Postcard to be sent out.

8:01 – Multi-cultural cookbook – table until next meeting due to time constraint.

8:04 – Sign up for ABC board members for food drive on 2/13/2021 – Use of PUTTERS parking lot.

8:11 – Aimee – Spreadsheet that can list hours which could be used each month to track board members/committee hours spent each month for record keeping.  Board members/committees can email her with their hours for her to update or can be free to track their own hours.

  • Lin – Next meeting working on formatting for list of hours
    • Suzanne – Would like copy of spreadsheet to better see categories.
    • Madison – Can set up a Google survey that could then populate Aimee’s spreadsheet.

8:17 – Committee Reports:

8:17 – Finance – Suzanne sent out financial report to board in prior email.  Mention of recent bottle donations money totaling: $189.20 (per check received). Will revise financial report to reflect $25 as debts were paid off. Follow up to PayPal complaint – should ABC board decide to no longer follow up on this complaint?

  • Lin/Tai – Keep working to collect that money.  Have almost $11,000 in monies in ABC board account- no debt currently.
  • 8:20 – Events – Lin – spoke about COVID survey posted on Facebook – it will be closed in the next few days- Will be notified of results.
  • 8:21 – Public Safety – Ed spoke reminding that meetings happen as CERT every 2nd Saturday of the month.
  • 8:24 – Beautification – Travis – Was emailed about the possibility of a healing garden being set up in Bethel.  Will provide more details as more is known.
  • 8:25 – Equity – Lin/Travis – Will have another meeting Tuesday at 6:30.
  • 8:27 – Pantry – Jenny, Madison and Amie spoke of work being done.  Food pantry:
  • Barrels need to be picked up
  • Proposed putting a Thank You note about food drive.
  • Not getting enough donations at Mailbox store- possibility of moving that donation barrel to a different location.  Lin – proposed Big Lots might be better.
  • 8:28 – Business Relations – Lin nothing to report for this meeting.

8:30 – Motion to adjourn made by:  Tai

1st by:  Ed

2nd by: Ethan

Approved by board.

Leave a Comment